Events Director

Purpose of the Job:


To serve Fellowship Church by leading the Event Department staff in the organization and implementation of successful Events while maintaining the culture of excellence.



Experience and Knowledge Required:




  • Proficient in Microsoft Word and Excel


  • Five years of successful service at Fellowship Church on Staff or the Dream Team


  • Proven ability to lead and build teams through Staff, professional organizations, Small Group leadership or Dream Team service


  • Profound and acknowledged understanding of the Fellowship Church culture


  • Ability to handle multiple projects effectively




Essential Functions and Responsibilities:




  • Lead and manage the Events Staff, Dream Team, and Events Team in the planning and execution of all churchwide and department events across all campuses


  • Lead, manage, and develop teams on the Events Dream Team including, but not limited to, the Baptism Team


  • Receive vision and direction from Executive Team regarding events and serve as liaison between Executive Team and all Staff and Dream Team


  • Present event design to Executive Team and collaborate with Creative Department to keep event cohesive and consistent across all departments


  • Lead Staff, Dream Team, including the Events Team, in the evaluation of each event to identify improvement opportunities


  • Lead and manage the Event Staff in the execution of their responsibilities


  • Communicate vision and expectations for all events


  • Develop and manage the overall budget for each event, collaborating and communicating with all departments and teams to stay within budget


  • Ensure all purchase requisitions are submitted in a timely manner, taking into consideration shipping time and cost, as well as the purchasing policy


  • Communicate consistently with all Staff members involved in the execution of events, including but not limited to the Facilities, Business Operations, Creative, Production, and Ministry Operations Departments


  • Utilize and be proficient in Planning Center Online and Event Software


  • Utilize and record all administration efforts efficiently and effectively, including but not limited to written Event Plans, etc.


  • Ensure vision for events is achieved and upheld at each campus


  • Ensure that the culture of excellence is maintained within the Event Staff, Event Dream Team, and at each event


  • Provide direction and ensure leadership development is occurring within the Event Staff and Event Dream Team


  • Provide “win” opportunities for Event Staff members


  • Participate in leadership meetings with Dream Team Leaders


  • Weekly Responsibilities



    • Attend weekly staff meetings


    • Respond to emails, phone calls, and texts in a timely manner


    • Execute additional responsibilities and tasks as assigned by direct supervisor and Executive Team








Attributes:



  • Initiative


  • Communication Proficiency


  • Problem Solving/Analysis/Conflict Resolution


  • Project Management/Organization


  • Decision Making


  • Positive attitude


  • Love for God


  • Work ethic that is excellent, protective, and frugal with time and money


  • Attitude of a servant


  • Fun/enjoyable to be with


  • Devoted to the call of God and the vision of Fellowship Church


  • Love for people with a desire to impact them through the Gospel of Jesus




Employee possesses and exhibits the following core values in their daily lives:



  • Love for God



    • Prays, reads Bible, fasts


    • Maintains a life of holiness, integrity and character


    • Has grace for the tasks necessary for the position






  • Love for People



    • Able to recruit and build teams


    • Maintains strong relationships with Dream Team members, Staff and students by communicating vision, relevance and measurement


    • Communicates well with Staff, Dream Team, and potential Dream Team members


    • Creates an environment where people feel connected


    • Has great vision for the Events Department, Registration, and the team






  • Work ethic that is excellent, protective, and frugal with time and money



    • Actively seeks opportunities to improve each event/service


    • Prepares in advance for Events and materials needed at those Events


    • Able to multi-task and coordinate simultaneous projects and Events


    • Strives for a spirit of excellence


    • Seeks opportunities to reduce costs by developing relationships with local vendors to obtain the best rates


    • Able to delegate responsibilities and tasks to different teams and Staff members






  • Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church



    • Desires to serve Event Coordinator, Event Team, Staff, members, and guests


    • Strives to build an environment of fun within the teams and at each event


    • Committed to the overall vision of Fellowship Church and the Events Department


    • Committed to the core values and purposes of Fellowship Church


    • Provides support (or direction) to other teams and departments as needed








Physical Demands




  • Elements of this position require moving, lifting and pushing heavy items




Extent of Public Contact:



  • Consistent contact with Executive Team regarding Fellowship Church events


  • Fellowship Church Pastors and Staff members


  • Events Team